Learn Moodle

Introduction

Basic information

ICT Competency	Moodle is a learning management system (LMS) designed to provide educators, administrators and learners with a robust, secure and integrated system to create personalised and collaborative learning environments.
Educational application and relevance	Moodle provides and on-line platform for collaborative learning. It empowers teachers to set-up courses, provide learning resources and activities for the course and assess learners. Teachers and learners can share ideas and experiences using the on-line discussion forums in Moodle.
Version	Currently using 4.4.3
Other similar applications	chamilo openedx
The application on mobiles and tablets	It is a web based application, and can be accessed through a browser on any device supporting browsing. Moodle app from Playstore
Development and community help	Moodle

Install Moodle app on your phone

Since Moodle is an Free and Open source application and it is available for smart phone, download Moodle mobile app from google play store.

After downloading the "Application" just you need to follow the steps & install the Moodle App in your smartphone.
When the installation is complete login to the "App" through the "Moodle ID" & "Password" provided.

Working with Moodle

Moodle is a free and open Learning Management System (LMS). You can configure any number of courses on Moodle. You can categorise courses as required.

Karnataka Education server Moodle main page

Logging in from Web browser

Make sure you have received your credentials before you try to login to your moodle account. If you have the credentials, then on top right as mentioned in the above image (Karnataka Education server Moodle main page) --> click 'login'.

Moodle login screen

It shows the "Moodle login screen". Give your credentials here and click 'Login'. Once you login, you can access the list of enrolled courses and you will see your initials on the top right corner of the screen.

Watch this below animation to know detailed steps to login to Moodle course page

Configure your Moodle app

First you need to Install the Moodle Mobile App from the Apple App (Phone user) Store OR the Google Play Store (Android user).

Moodle - Login to the course
Moodle App login screen

In the first Welcome to the Moodle app! screen you need to click on I'M A LEARNER.
You will need to enter in the Moodle website address: https://karnatakaeducation.org.in/lms/, click on "connect".
In next screen, enter your moodle username and password (which shared from course faculty).

Accessing the Moodle App
Steps to access the course & download

After logging in to Moodle App, we can find the home screen as shown in screenshot 1, to access the courses we're enrolled to click on the NAVIGATION button. The list if the courses enrolled will be displayed as shown in Screenshot 2, if we want to download courses to our storage. We can even download the courses from Moodle to phone storage by clicking the Settings/Options on top of the Smartphone screen.

Steps to access the course in Browser

Above screenshot shows on steps to access to BigBlueButton through Moodle App.

How to reset your Moodle ID and password on Phone

When you forget your Moodle ID or Password, it can be reset by following the below steps as shown in screenshots.

Resetting your forgotten Moodle ID or Password
Resetting from Moodle App in smartphone

How to reset your Moodle ID and password on browser

Click 'lost password'
Choose either username or password

If you have forgot your password or simply if you want to reset your password, then in the login screen you can click on the option "Lost password?". This gets you to another page where it asks for either username or email address (the one that has been given while creating your moodle account). Once you either of this, you can reset the password.

Moodle Home page

Moodle main page interface

As we can see in the above image, Moodle contains the following options,

Home, the home screen of Moodle https://karnatakaeducation.org.in/lms
Dashboard, shows the recently accessed courses, timeline and calendar
My courses, shows the list of courses the user is enrolled for.
Site administration, shows the options to administer the settings in moodle

Enrolled courses in thumbnail view
Site administration page

A course is a space on a Moodle site where teachers can add the content (learning materials) and activities (pedagogy) for their students. A teacher may be a faculty for more than one course, a course may include more than one teacher and more than one group of learners.

Both teachers and students have to be 'registered' for a course (as 'teacher' or as 'student'), this role configuration is done by the Moodle administrator.

Faculty view in Moodle

Since the moodle is a participant-faculty course transaction platform both of them will have separate rights in terms of technical features. Faculty would have more options to edit the course in variety of ways whereas a participant will have limited rights over any kind of modification.

Creating a Course in Gnomio

Gnomio is a free hosting service that allows users to create their own online learning community using Moodle. It provides educators with a platform to develop online learning environments based on Moodle's open-source system. The key feature of Gnomio is its free access and simple interface, making it easy for individual teachers to explore e-learning with Moodle.

To create your moodle site on gnomio website, follow these steps:

Click on the following link: https://www.gnomio.com. This will take you to the main page of Gnomio. Refer to the 'Create Your Site' option.

Enter your preferred URL in the provided box. The URL will automatically be prefixed with "https://" and will end with ".gnomio.com". The URL can be between 2 and 32 characters.

Note: If you give the name of your course as 'ict'. Then your course will have the address as, https://ict.gnomio.com

Enter your email address in the email inbox. This email will be used to send the credentials for your site.

Check the box indicating that you have read and agree with the terms and conditions, then click 'Create Site.'

After this step, go to your email and look for the Gnomio-related email, as shown in the screenshot. It might take some time to arrive, and there is a possibility it could land in your spam folder, so be sure to check there as well.

Once you receive the email, open it to find your credentials. The email will contain the URL of your Gnomio site along with your login credentials. Click on the URL and use the provided credentials to access your Gnomio Moodle site.

Now your moodle site in ready in gnomio. You can create number of courses on moodle.

User account creation

After creating accounts, and before enrolling students in courses, the teacher may want to ensure that all students have accounts in Moodle. The administrator has the rights to create accounts. Once a teacher becomes an administrator, they will have the rights to create user accounts.

Generally, an account can be created in two ways:

Bulk Account Creation

Individual Account Creation

Bulk Account Creation

When you have a set of student accounts to create, follow these steps:

First, prepare a sheet (CSV format using LibreOffice Calc or any other spreadsheet software) with details regarding the students. The details may include the first name, last name, username, password, email ID, cohort, etc. After filling out all the details, save the sheet in CSV format.

Next, in Moodle, follow these steps:

Click on Site Administration → Users. In the Accounts section, you will find an option called Upload Users. Upon clicking that, a page will show you an example CSV file that you can refer to for preparing your own.

In the File option, click on Choose a File to upload the CSV sheet containing student details --> Click Upload Users.

The next page will show a preview of the user list. You can cross-check this information. In the settings below, select Add new only, skip existing users to ensure that only the new users from your list will be added. In the New User Password option, choose Password required in the file, since you have already included this information in the uploaded CSV file. Click Upload Users.

The next page will display the result of adding the users. If there are any issues with your uploaded CSV file, it will indicate the respective row and the corresponding issue.

In this way, you can create bulk user accounts in Moodle.

Individual Account Creation

When you want to create an individual student account, follow these steps:

Go to Site Administration → In the Accounts section, click on Add a New User.

The page will display fields that you need to fill out for that student. The username, new password, first name, last name, and email address are mandatory fields. In the authentication method, ensure you select Manual accounts. Also, make sure to follow the password guidelines.

After filling out the required fields, click Create User.

This will create an individual user account on the site.

How to add a new course in moodle

If a faculty wants to add/create a ‘New course’ to the Moodle page below are the steps:

Adding a new course
General settings in course creation

Configuring course format

Click on 'Site administration' in faculty login --> Courses --> Add a new course.
Course full name, short name, category, start date and end date can be added

The course format shows various formats such as one topic, single activity, social format, topics format, weekly format. Each of these will show the course content in such layouts.

Files and uploads sections shows you an option to increase or decrease the upload size limitation.

Completion tracking

Enabling the the completion tracking makes the opportunity for student and teacher to have a transparency between them in regard with the activities. It allows teachers to track completion status and generate reports. Additionally, it can be used to create a structured learning path, as access to certain activities can be restricted until previous tasks are completed. This feature improves engagement, simplifies course management, and enhances the overall learning experience.

To enable the completion tracking, you can choose 'yes' option.

Enabling the guest access to the course

When you want to make a particular Moodle course accessible to anyone, even those who are not enrolled as participants, it is referred to as a public course. These types of courses can be accessed by any guest. Therefore, when you create a course and want it to be publicly accessible to guests, you can enable guest access.

Note : Guest access to any course will only make the guests to access the materials of the course but do not allow participation in any of the activities.

To enable guest access to a course, follow these steps :

Log in to Moodle with your account

Navigate to the course you want to make accessible to guests.

In the course navigation, click 'Participants,' and then from the dropdown, select 'Enrollment methods > Guest access.'

You will see a list of enrollment methods. Enable 'Guest access' by clicking on the eye icon. An 'open eye' symbol indicates that you have 'enabled' the guest access.

If you wish to set a password, click the configure icon and enter a password. This ensures that only people with the password can access the course, even if they do not have a Moodle account.

When you share this course with others, they will see a login page. They can access the course by selecting the "Access as a guest" option, which will take them directly to the course.

Below video is a video tutorial on how to enable guest access to the course :

Editing sections

Once you have a new blank course or once you have enrolled as teacher for any course, you can start working on it by turning on the 'edit' button enabled on top right of your screen. Only faculty will have rights to edit the course contents, including adding resources and activities. This option is not available for students. This is the key to edit the entire course. Once you hit this 'edit' option, it takes a second of time to refresh the page and enables all the other editing afterwards.

'Enabled' editing button

Deleting/hiding/moving the topic

The course could contain a number of units or topics or sections. By default the course could contain a few. Later, the faculty can add or remove the required and unnecessary sections respectively. If you click on three vertical dots on a topic it shows the following options:

Edit topic : Allows to edit the topic
Highlight : Highlighted topic gets attention among the number of topics
Hide topic : The topic gets hidden to students
Move : Moves the topic to the some other position
Delete topic : Deletes the entire topic

You can embed your files, images or videos by dragging and dropping the file to the summary section. You can also adjust the size of the file.

A topic or section can have some set of related materials. To edit the topic, click on three dots on right side of the topic --> Click "Edit topic".

You will get another screen. By default it shows some topic name. To edit the topic heading, check mark "Custom" to give your custom heading for your section.

Giving the custom heading

Start adding section summary under the summary box (you can copy paste from an existing text document also). Use the top 'basic formatting' toolbar to format your text, you can bold or italicize your text and perform basic text editing functions.

Under the restrict section, you can restrict the access to the page as in the screen shot below.

Adding the access restriction

Once you have completed your editing and added the text, images, videos in the section, you should click on "save changes" button to save your content under that section.

Adding the resources

A resource is an item that a teacher can use to support learning, such as a file or web link.

There are two ways you can add resources to the course page. Either embedding the resource directly to the section or adding the resources to the course section.

Embedding the resource directly in the section

In the topic 'edit' mode, you will be seen variety of resources such as image, video, recording an audio, links etc that gets directly embedded to the page itself.
For example, web links can be provided directly in the section itself. You can give the link directly or 'embed' the link to existing text (which will show as a hyperlink). You can also embed images and videos directly on the section page, by providing the URL where the image or video file is stored (using the Insert -> Media option).

Adding the link inside the 'topic'

Inserting the media to the topic

By selecting the words highlighted in the above screenshot & clicking the 'link' symbol, one more ‘pop – window’ will appear where you can paste the website link for quick access while reading a particular paragraph, for the students. Above is the screenshot on how to add the “hyperlink” to particular section of "text" by adding the Moodle LMS hyperlink.

'File picker' window

In addition to this, you can also embed other multimedia resources such as image, audio, video etc. To embed any content first it should be uploaded to the moodle server. To do that, click on the element to be added. It shows a page where there will be an option named "Browse repositories". Click that. It further shows another window to 'upload a file', click browse. Choose the file in your local system. Click 'upload this file' option.

Adding resource to the course main page

The resources can also be added to the course main page. To add resources like files, folder, URLs or to create a book, assignment submission, choose the section in your course homepage where you would like it to appear and click on the "Add an activity or resource" available in that section and then select the type of resources you are going to add, from the list. This can be any file you have, which you will upload to Moodle and provide as a resource in this section.

Adding an activity or resource
Activity and resources list

Click on the type of resource you want to add to the page, it will be redirected to the corresponding resource page.

You can also search for the particular kind of activity or resource to the page. A resource could be any kind of 'material' that the faculty wants to share with the students where as activity is the methods to conduct the assessments.

Adding Activities

Moodle supports a range of different activities that allow you to insert to any section. You can add interactive exercises for your students.

To add a activities like quiz, discussion forum, attendances, forms and surveys turn on your editing. Choose the section in your course homepage where you'd like it to appear and click on the "Add an activity or resource" then select the type of activities you are going to add into section from the list (for example: Quiz).

Quiz

Adding 'Quiz' as an activity
Settings in 'quiz' activity

Once you click on any activity, you will be redirected to the settings of that activity as shown in the above screenshot.

'General' settings in quiz
Timing settings in quiz

General
- Name : Type the name for your activity link, it will create a link which students will click on to view the file. It will be helpful to give it a name that suggests its purpose / contents.
- Description : Add a description of your activity if required.
- Display description on the course page : If this box is ticked, the description will appear on the course page just below the name of the activity.
Timing
- Open the quiz and Close the quiz : Students can only start their attempt(s) after the open time and they must complete their attempts before the close time.
- Time limit : If enabled, the time limit is stated on the initial quiz page and a countdown timer is displayed in the quiz navigation block.

Once the all the settings have been filled out as required and saved, the activity will appear at the bottom of the section.

You can move any activity around in the course with the move buttons while in 'edit' mode. In the 'Question behaviour', you can shuffle the questions. You will also find variety of options in 'Review options' to customize the quiz according to your choice.

Moodle supports a range of different activities that allow you to insert to any section. You can add interactive questions for the other students in the course. Once done, you can click on 'Save and return to course'. You can 'Add question', in the 'Quiz' option. In the new page, 'Add a new question'. You can select the question type. Click 'Add'.

Add question in 'quiz'
Creating a new question in 'quiz'

Selecting the type of question
Typing the question

Giving the options for choice questions

Question category is a collection of questions belonging to the some group, question name is a unique identifier to define a question, question text is the place where faculty could add the actual question and format the text using tools if required. This section is followed by number of choices. The general settings vary as per the question type the faculty selects.

Assignment

Assignment helps course creators to give assignments to course participants. The participants can submit assignments in the form of text by typing in text editor or by they can upload their digitally created content. Creators can download the submissions.

Assignment can be made available till a particular date by using the section 'Availability' section in the settings. Faculty can set due date, cut off date, reminder etc.

Choosing 'Assignment' in activity
Settings in assignment

'Submission type' specifies what kind of submission the faculty is expecting. It could be either online text where student might enter some descriptive answer or share the public link of their assignment or may be it is the submission of file or document or may be even both.

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Forum

The forum activity allows students and teachers to exchange ideas by having discussions on any topic. Any teacher or student registered for the course can initiate a new topic, can post comments or respond to available discussions on any topic. The discussions for a topic are automatically shown as as part of a 'thread' by Moodle.

There are several forum types to choose from, such as a standard forum where anyone can start a new discussion at any time; a forum where each student can post exactly one discussion; or a question and answer forum where students must first post before being able to view other students' posts. A teacher can allow files to be attached to forum posts. Any images attached in the forum post are displayed.

The forums have many uses, such as

A social space for students to get to know each other
For course announcements (using a news forum with forced subscription, where only faculty can post)
For discussing course content or reading materials
For continuing on-line an issue raised previously in a face-to-face session

To add discussion topic click on the add "an activity or resource" option and select forum option from the activities list.

Under the "general" section type your discussion topic and under the "attachments and word count" you can limit the size of the attachment and word counts and number of attachments etc.

After you complete the editing, click on "Save and display" to display third discussion thread under your selected section. Once faculty clicks on 'Add discussion topic', you can type the 'Subject', 'Message' regarding the topic. Click 'Post of forum'. In the 'Forum' option you can find your topic, students will click on that topic, to initiate the discussion. In the 'Replies' option, faculty can see the number of replies. Students can start replying to a topic / discussion by simply clicking on the 'reply' option.

Adding 'Forum' activity
Adding the subject and description to 'forum'

Also there is a control menu which enables users to participate in the forums with word count and attachment size. This will help maintain the course with optimum sized files.

Forum page

Questionnaire

Questionnaire module will help course creators to give quizzes, data collection etc.

To add a questionnaire, click on "Add an activity/resource" and select "Questionnaire".

Adding 'Questionnaire' activity
Settings in 'Questionnaire'

You can control response actions and also activity completion which gives more control to the creator/moderators.

Once you create 'Questionnaire' activity, it shows faculty an option to 'Add questions'. By clicking on that they will be able to add different types of questions. The settings will vary according the type of question.

Adding the questions to the questionnaire
Choosing the question types

After you finish configuring your questionnaire, click on save and display to show the questionnaire or click on save and return to the course.

Tracking attendance

The Attendance module is designed for faculty to be able take attendance during class, and for students to be able to view their own attendance record.

Adding 'attendance' activity
Adding the session to attendance

A teacher can mark the attendance status of a student as "Present", "Absent", "Late", or "Excused". These status descriptions are configurable, and more can be added. The teacher adds Attendance as an activity of a course, and then sets up the sessions whose attendance is to be tracked. To create course attendance go to any section and click an "Add an activity or resource".

Session settings in 'Attendance'
Taking attendance in the session

The sessions for the attendance activity could be flexible. As and when faculty starts the session also they can modify it according to the situation. It can even be created for the entire semester or year with a few clicks.

Once a session is created the session details will be shown, as shown in the above image. It will have the session date, time, type and description of the session. In addition, it will have a 'play' icon which shows the faculty student list along with the status of attendance. This icon is followed by a settings option and delete session option.

Changing the roles

When you are working as a manager or teacher of a course, you may want to see the course as a student. For instance, once you post a quiz you may want to check how it looks like for a student. Moodle allows you to change your role, so that you will get a view of other roles.

To do that,

Click on your profile icon --> Switch role to option

It will take you to a page which shows variety of roles such as Teacher, Student, Guest etc.

You can choose the role you want and take a look at the course.

Once you change the role, if you want to get back to your role, you can click on the profile icon —> click 'Return to my normal role'.

Below is the video tutorial on how to change the roles in moodle :

Advanced Activities

1.Lesson
2.Workshop

Multi-lingual offering of courses

The multi-language content filter enables resources to be created in multiple languages. Moodle by default will be in English and for running any local languages, language packages need to install in your server (This will be done by your web admin).

Changing the language

Login to your course and on the top right side of the screen your profile initial, it shows a list of options. Here, you can select the language which you want see your course.

Course format section specifies the kind of format faculty would like to have in their course.

Student view in Moodle

This page will help you to navigate around your course as student. Once the faculty enrolls you to a course, you can browse all the course content from the Moodle site.

Student/User information

Accessing the profile
Student profile details

Most courses will allow the student to see profile of the login user from the top right side. This block will allow the student to see information about themselves in the course.

Course navigation

In the main page, you can see "My courses" option. This list would contain the courses only that particular student have enrolled for. By clicking on any course that a student enrolled with, they could access the content.

Student course view

Click here to see the tutorial on how access course content from Moodle mobile app.

Participating in activities

Under every section of the course, faculty will give some activities to be completed by students. Activities may be quizzes, assignments, checklists and also discussion topics. Click on the activity to participate in it.

Participating in discussion forum

Under the first general section you have to click on the "General discussion forum" link to see all the discussion topics. To reply to any topic, click on the topic and type your reply by clicking on the reply link under others replies. Under every reply text input box, also it will allow you to upload your files if needed.

Participating in 'Discussion forum'
Replying to the discussion

In addition to responding to the existing topic, you can create new discussion topic by clicking on "Add a new discussion topic".
Also, click here to see the video tutorial on how to participate in discussion forum in mobile app.

Note: The discussion forum need not be in any particular place. It may be an activity under a particular unit also.

Participating in assignments activity

If the activity is assignments, you have click on the title of the activity to read the full assignment and click on "add submission" it will open "online text section" and "file submission" sections, under online text section directly you can give text input of your assignment. In file submission section you can upload any files like images, text files, audio’s etc.

Opening assignment
Submission status

Submitting online text as an assignment
Submitting files an an assignment

Moodle – Uploading the assignment
This is how you can upload assignment through Moodle App

In these courses you can upload files up to 500 KB size as assignment. If you want to upload files which are more than 500KB, you can use google drive to upload your files and give the link here under online text input section. Once you finish your inputs click on "Save changes" to submit your assignment.

Note : - If you want submit any of the video you have created, use YouTube to upload it and give the video link under online text input section.

Click here to see video about assignment submission on Moodle mobile app.

Accessing the resources

The students can access the resources which are posted by the teacher & given permission for downloading to the students.

Click on the required resource
Choosing the path to save the resource

Advanced features

Adding content in the course page

For adding other language content into any section, after you enable the editing option and select click on edit -> edit topic.

Once the section open with edit option, for adding Kannada text in to the section just add {mlang kn} ('kn' means Kannada, replace this with your language) before your text began and at the end of your text just add {mlang}. follow the same steps for any other language which is already installed in your Moodle server.

Tracking activities of students
Tracking assessments and grading assessments
Quizzes for ongoing assessment
Event tracking using calendar

Video Resources

Reference

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