Learn Google Drive

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Google Drive is a cloud storage service that lets you save various files and folders you create and which are shared with you by others. To access your drive from different devices, you need to sign in to your Google Account (which is created when you open your Gmail account).

Basic information

ICT Competency Google Drive is a application for storing and accessing resources.
Educational application and relevance You can store all your data here by uploading existing file, folders and also can create new files and folders. And you can share your data with your peers to view, edit and comment.
Version Version - Not Applicable
Configuration No specific configuration requirements but Internet connection is needed to use this application.
Other similar applications Nextcloud Dropbox
The application on mobiles and tablets Android phones will have inbuilt Google Drive option. You need to switch on the synchronizing option to get all your mobile camera photos to upload to your google drive photos automatically. This enable all your important event photos will be saved safely in Google Drive.
Development and community help Google

Overview of Features

  1. Google allows 15GB of free Google online storage space on cloud, this includes your photos (Google photos), emails (Gmail), stories, drawings, recordings, video (Drive files).
  2. Your files in Drive can be access from any smart phone, tablet, or computer.
  3. You can invite others to view, download, and collaborate on all the files of you.


It is a web based application, there is no installation needed. To access google drive, you have to sign in to www.drive.google.com site by using your google login details.

Working with the application

Accessing Google Drive

  1. The above images show you how to access Google Drive. You need to access a browser (Mozilla Firefox) for this. On your computer with Ubuntu custom distribution, to open web browser go to (Applications → Internet→ Firefox web browser), as shown in the first image.
  2. If you are using windows or any other operating system open web browsers like Google, Mozilla, Safari etc…
  3. You have to sign in to www.drive.google.com  site by using your Gmail user (email) ID and password.
  4. The google drive page will open and will look like the above image (last image).

Creating / uploading and sharing files and folder

Create your local files or folders to Google Drive
  1. Click on “New” icon on left side of the screen.
  2. If you want to create a folder, click on “Folder” --> Give folder name --> Click on “Create”.
  3. Inside this folder, you can create new files such as documents, spreadsheet and slides. Google Drive has Open Document Format (odt, odp, ods) viewer and can open any .odf files, doc, docx, xls, xlsx, ppt, pptx are the supported file formats.
Upload your files to google drive
  1. To upload your local files, click on "new" select "file upload" -> select file -> click open.
  2. This upload time is completely depending on your file size, once it uploads it will show you the right mark (green colour).
  3. Google drive will allow you to upload any kind of files like image, audio, video, text files etc.

Upload your folder to google drive

  1. To upload your local folder, click on "new" select "folder upload" -> select folder -> click open.
  2. By doing this you can directly upload folder from local storage.
Sharing your google drive files and folders

In google drive you can share your folder/files in two way:

  • Share with other person email ID :

Use this method when you know the email address of everyone with whom you are sharing.

Right click on the file/folder -> click on "Share" -> in the pop-up window, Under "share with people", type the email address of the person or Google Group you want to share with, the copy the link by clicking on "copy link" button.

  • Share files/folders with others to see the files through the link :

Use this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available.

  1. Right click on the file/folders which you are going share, select on "Share"
  2. In the pop-up window, under "Get link" option,
  3. Click on "change" (to decide what people can do with your file when you share it), select Viewer or Editor. Chose viewer option to access your files.
  4. Finally you pop windows details should as shown above image4.
  5. Click Copy link -> Done.
  6. Copy and paste the link in an email or any place you want to share it.

Examples: in the 3rd step: If you want to give access to edit , select “editor” option, similarly you can select "viewer" option to just give option (here they can also download your files).

Animation on how to share your google drive folders/files
You can share your google drive folders and files using your computer browser or mobile app.
Through computer browser Through Google drive mobile app
How to share google drivefolders and files with others.gif How to share google drivefolders and files with others through phone2.gif

Saving the files and formats

When you start working on Google Drive documents, it will save automatically with given file name. Or else it will save as "Untitled" file.

Advanced features

  1. You can create simple drawings on "Google Drawing Page".
  2. You can allow others to access your documents ('sharing' documents with them) and give their comments and feedback.

Ideas for resource creation

All the documents like photos , important files and text resources can be saved in the drive. You can share these resources with your peers to view, edit and comment to make it more effective.


Google Drive Tutorial

Google Drive page