Changes

{{Template:Book-sidebar}}

{{Template:Book-sidebar}}

=Introduction=

=Introduction=

Email (or simply mail) is a digital equivalent of sending a letter to a person. Just like a letter is written to a person, for a purpose, an email is also sent to another person (or persons, or a group of persons).  

Email (or simply mail) is a digital equivalent of sending a letter to a person. Just like a letter is written to a person, for a purpose, an email is also sent to another person (or persons, or a group of persons). <br>

Email requires Internet connectivity, checking web-mail (logging into on-line email) requires continuous connectivity. However, in many situations, we do not have internet connectivity. If we use a ‘email client’  then emails can be ‘downloaded’ to your computer, in which case they can be read and processed even when there is no connectivity. Mozilla Thunderbird is a popular email client. Secondly, if you have more than one email account, you can configure all of them in Thunderbird, so that you can read all your mails in one place.  

Email requires Internet connectivity, checking web-mail (logging into on-line email) requires continuous connectivity. However, in many situations, we do not have internet connectivity. If we use a ‘email client’  then emails can be ‘downloaded’ to your computer, in which case they can be read and processed even when there is no connectivity. Mozilla Thunderbird is a popular email client. Secondly, if you have more than one email account, you can configure all of them in Thunderbird, so that you can read all your mails in one place. <br>

We will assume that you are familiar with using email features such as:  

We will assume that you are familiar with using email features such as: <br>

1. Composing and sending a mail. Replying to and forwarding a mail. Deleting unwanted mails

#Composing and sending a mail. Replying to and forwarding a mail. Deleting unwanted mails

2. Creating folders for storing mails (classification of mails by topic or by sender or by yea

#Creating folders for storing mails (classification of mails by topic or by sender or by year.

==ICT Competency==

==ICT Competency==

Connecting and learning

Connecting and learning

|-

|-

|style="width: 50%;|Step 1- Configuring your gmail to allow mail download to your computer / mail client

|style="width: 50%;|Step 1- Configuring your gmail to allow mail download to your computer / mail client

You can read your Gmail messages from a client or device that supports POP, like Microsoft Outlook or Mozilla Thunderbird.

You can read your Gmail messages from a client or device that supports POP, like Microsoft Outlook or Mozilla Thunderbird.<br>

To enable POP in Gmail:

'''To enable POP in Gmail:'''

Sign in to Gmail.  

#Sign in to Gmail.  

Click the gear icon in the upper-right and select Mail settings at the top of any Gmail page.  

#Click the gear icon in the upper-right and select Mail settings at the top of any Gmail page.  

Click Forwarding and POP/IMAP.

#Click Forwarding and POP/IMAP.

Select Enable POP for all mail or Enable POP for mail that arrives from now on.

#Select Enable POP for all mail or Enable POP for mail that arrives from now on. And then click SAVE.

|style="width: 50%;|Step 2- Configuring your Thunderbird mail client – incoming server

|style="width: 50%;|Step 2- Configuring your Thunderbird mail client – incoming server

To add a new mail account in Thunderbird, follow the steps:

To add a new mail account in Thunderbird, follow the steps:

|style="width: 50%;|[[File:Thunderbird_4_Configuring_Thunderbird_on_your_computer_3rd_step.png|450px]]

|style="width: 50%;|[[File:Thunderbird_4_Configuring_Thunderbird_on_your_computer_3rd_step.png|450px]]

|-

|-

|style="width: 50%;|Step 3-Configuring your Thunderbird mail client – step 2 providing the email account / id and password

|style="width: 50%;|Step 3 providing the email account / id and password

|style="width: 50%;|Step 4-Configuring your Thunderbird mail client – step 3, setting up the incoming server settings.

|style="width: 50%;|Step 4 setting up the incoming server settings.

|-

|-

|style="width: 50%;|[[File:Thunderbird_6_Seeing_receiving_and_sending_email.png|450px]]

|style="width: 50%;|[[File:Thunderbird_6_Seeing_receiving_and_sending_email.png|450px]]

|-

|-

|style="width: 50%;|Step 5-Configuring your Thunderbird mail client – this is the screen  

|style="width: 50%;|Step 5- After completing the configuration, you can see Thunderbird screen as above image.

|style="width: 50%;|Step 6-On opening Thunderbird, you will see the ‘mail folders’ on the left side. Selecting any folder will display the mails in the folder.  

|style="width: 50%;|Step 6- On opening Thunderbird, you will see the ‘mail folders’ on the left side. Selecting any folder will display the mails in the folder.  

Click on Get messages (for receiving), and Write (for replying)

Click on Get messages (for receiving), and Write (for replying)

|-

|-

|style="width: 50%;|Step 9-Storing a mail drafts folder if still not completed.

|style="width: 50%;|Step 9-Storing a mail drafts folder if still not completed.

(A mail can be saved before sending in the ‘Drafts’ folder)

(A mail can be saved before sending in the ‘Drafts’ folder)

|style="width: 50%;|Step 10-Sending a mail to ‘Outbox’ folder, when off-line,  to send later when connected to Internet (A mail once ready to be sent, can be saved in the ‘Outbox’ folder by typing CTRL-SHIFT-ENTER at same time, this will save the message in the Outbox folder. This is useful to do, if you do not have connectivity at that time. Later, when you get connected to the Internet, you can right click on the Outbox folder to ‘send unsent messages’.

|style="width: 50%;|Step 10-Sending a mail to ‘Outbox’ folder, when off-line,  to send later when connected to Internet (A mail once ready to be sent, can be saved in the ‘Outbox’ folder by typing CTRL-SHIFT-ENTER at same time, this will save the message in the Outbox folder. <br>

This is useful to do, if you do not have connectivity at that time. Later, when you get connected to the Internet, you can right click on the Outbox folder to ‘send unsent messages’.

|-

|-

|style="width: 50%;|[[File:Thunderbird_11_message_filters.png|450px]]

|style="width: 50%;|[[File:Thunderbird_11_message_filters.png|450px]]

|style="width: 50%;|[[File:Thunderbird_12_search_mails.png|450px]]

|style="width: 50%;|[[File:Thunderbird_12_search_mails.png|450px]]

|-

|-

|style="width: 50%;|Step 11-You can create a ‘mail filter’ by clicking on Tools → Message Filters – New. You can move any mail satisfying your condition (a particular sender email id) to a specified folder etc. This feature can be used to move ‘group’ or mailing list emails to a separate folder, without flooding your inbox

|style="width: 50%;|Step 11-You can create a ‘mail filter’ by clicking on Tools → Message Filters – New. You can move any mail satisfying your condition (a particular sender email id) to a specified folder etc. This feature can be used to move ‘group’ or mailing list emails to a separate folder, without flooding your inbox Filters can be setup by person, by subject line, by list. <br> In case of multiple filters, you can set priority for running the filters.  

Filters can be setup by person, by subject line, by list

|style="width: 50%;|Step 12-One of the powerful uses of a mail client is to be able to search for any mail (or set of mails) by providing parameters. For instance, if you want a resource shared by a particular teacher few months ago, you can search for mails in the relevant folder, by giving the sender id and specifying that the mail had attachments. <br> The retrieved results will be shown in a window and mails in this list can be opened. The parameters for search include -

Filters are executed in the order displayed. In case of multiple filters, you can set priority for running the filters.  

|style="width: 50%;|Step 12-One of the powerful uses of a mail client is to be able to search for any mail (or set of mails) by providing parameters. For instance, if you want a resource shared by a particular teacher few months ago, you can search for mails in the relevant folder, by giving the sender id and specifying that the mail had attachments. The retrieved results will be shown in a window and mails in this list can be opened. The parameters for search include -

Sender id, Receiver id, With / without attachments, Size of file, Age of mail etc

Sender id, Receiver id, With / without attachments, Size of file, Age of mail etc

You can also have combinations of parameters using both “AND” and “OR” claus.

You can also have combinations of parameters using both “AND” and “OR” claus.

==Advanced features==

==Advanced features==

=The application on mobiles and tablets=

=The application on mobiles and tablets=